• Sarah@VHFY

How do I find my perfect Virtual Assistant?

You've worked on your business and built it up. You've got to the point of working long hours. You don't remember the last time you had a lunch break and you dream about tomorrow's to do list every night in your sleep!


You've seen the benefits of a VA in 6 reasons to hire a VA and When and why should I hire a VA and decided to take the step of hiring a VA.


Remember though, even though your VA isn't a full time employee, they are an asset to your business and someone that you rely and depend upon. Someone to support you as you continue to work on your business. You therefore need to find the perfect VA and not just any VA!


Firstly, you need to think about the tasks that you will need your VA for. What are your requirements? What do you need? What do you think on a daily, weekly and monthly basis "I really wish I didn't have to do..." or "I wish I could find the time for...".


Once you have this in order, it's time to think about what and who you're looking for:

  • What skills do you require?

  • Are there any special requirements (ie do you need them to speak a certain language)?

  • How many hours do you require (ie is it a one off project or retainer based over 6 months)?

  • What is your budget?

When you have your to do list created and know exactly the type of person you're looking to hire, it's time to start researching VAs. If you haven't created your list, take a look at How to prepare for your VA.


As VAs work remotely, you don't need to look for someone in your area which means the pool is much wider - sometimes a good thing, sometimes a massive mine field!


Make sure you do your research and interview them so you know the VA you hire is perfect for you.


A number of points to consider when researching and interviewing:

  • Understanding their personality - you want your VA to grow with you and your company. Do they come across as professional and personable? How do they manage their time? What industries have they worked in before? Are they someone who thrives on change, variety and embraces new technology? As a business looking to scale, I'd assume these are all points to clarify

  • Speaking of technology - do they understand it? You'd assume so but it's always worth checking. You don't want to be hiring someone to manage your books and then have to explain how to add up a column on excel ( =sum(A1:D5) or AutoSum, by the way 😉)

  • Does their schedule fit your schedule - they might be the perfect fit but if you have a deadline to hit in 3 weeks and they're fully booked for 2 months, they are not your perfect VA - for now at least

As long as you take all of this into consideration, you should be in a great place to finding your perfect VA.


The final part to this is communication and the long term. Everyone has their own way of doing things and a VA will adapt to your way if that is what you require.


The longer you work together, the more you build your relationship and understand how each other works. You will therefore find the relationship continues to grow over time and where as you thought you had perfection, perfection will also grow.

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